Support. Enrich. Inspire.

Project Coordinator

SchoolPower, the Laguna Beach Education Foundation, is seeking an enthusiastic, detail-oriented person to play a role on our small team. The ideal candidate will possess the below qualities and will be committed to our mission of benefiting local public schools. The Project Coordinator reports to the Executive Director (E.D.) and also works closely with the Accounting Manager and Development and Events Manager. This is a non-exempt position (approx. 15-20 hours/week, with occasional overtime associated with our major events). Ideally, more hours during our Community Campaign / Directory (August – November) and our Dinner Dance (January – February). Starting salary is commensurate with experience/qualifications (approximately $20 per hour plus discretionary year-end bonus; growth potential for future years of service).

Note: The SchoolPower office is open to the public from M-F, 9am to 3pm, with regularly scheduled weeks off during school breaks and July, depending on needs of organization and employee.


JOB FUNCTIONS
:


Project Management:

  • Collaborate with volunteers and internal team to identify and define projects in need of tracking, project requirements, scope and objectives
  • Break projects into doable actions and set timeframes; assign tasks to internal teams and assist with schedule management
  • Create, maintain and monitor project plan; track team’s progress against the plan, ensuring project deadlines are met, assessing project risks and issues and providing solutions where applicable;
  • Undertake project tasks as required
  • Communicate project status to all participants; chair and facilitate project reporting meetings where appropriate
  • Assist in reporting on project performance, specifically to analyze the successful completion of the organization’s short- and long-term goals
  • Work with team to meet budgetary objectives and make adjustments to project constraints based on financial analysis


Data Entry / Donor Relations / Accounting:

  • Assist in migration of donor data and transition to new donor database system
  • Assist Accounting Manager with account, bank and other reconciliations and 
deposits
  • Assist with preparation and organization of community campaign
  • Assist Development & Events Manager with donor 
acknowledgement letters, mailing of communications and coordination with printer and mailhouse
  • Support team to help maintain accurate donor records, including:
    • Track donations and update database 
as needed
    • Email lists for email marketing software

    • Data entry for events where needed
    • Extensive Dinner Dance silent and live auction inventory and descriptions
    • Student information for SchoolPower Student Directory
  • Assist with silent auction set-up, organization and break-down, registration and event management on at annual Dinner Dance (Feb 9, 2019)
  • Assist at Dodgeball Tournament, Golf Event, trustee meetings, and other events, as needed


Miscellaneous:


  • Miscellaneous office support – answer phones, receive and direct visitors and donors, assist with copying and preparation for meetings
  • Assist E.D. and PR / Marketing team by tracking press coverage
  • Support E.D., Accounting Manager, and Events and Development Manager 
where needed on additional projects or tasks


EDUCATION AND EXPERIENCE:

  • Bachelor’s degree preferred
  • A minimum of 1-3 years in a non-profit development office or similar experience
  • Proficiency in Microsoft Office (especially Excel and Word) and Google Drive
  • Experience with data entry and donor software, report writing experience beneficial
  • Experience with project management tools (e.g. Basecamp or Trello) a plus
  • Accounting knowledge or expertise (Quickbooks) a plus


QUALITIES:

  • Strong teamwork skills and a can-do attitude; ability to develop and maintain constructive relationships with staff, volunteers and donors
  • Strong organizational and time-management skills, attention to detail, accuracy and follow-through
  • Strong written and verbal communication skills and proofreading skills
  • Ability to work efficiently, independently, and problem solve, to collaborate and 
to take direction
  • Ability to handle sensitive information confidentially
  • Ability to stay calm and positive even in a stressful environment like a major 
event; diplomacy and tact at all times; sense of humor a plus! 

  • Professional demeanor and appearance


WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:

This is a friendly, fast-paced environment. An ideal candidate will enjoy being part of a team where everyone jumps in where needed to achieve our organizational and fundraising goals ($1M+ annually) for local public schools. Because we are staffed lean and small in numbers, it is sometimes necessary to wear multiple hats and job duties can sometimes shift with organizational needs or changes in other staff positions. There is some flexibility in these tasks/hours depending on roles of other staff.


This is primarily an office job, with the exception of long periods of standing/moving during our events and handling auction items and equipment for events. Occasional driving to meetings/events. Physical requirements include standing, sitting, typing, moving auction items, bending and lifting up to approximately 20 lbs. Modification to work schedule may be based on needs of SchoolPower. The job description in no way states or implies that these are the only duties to be performed by the job holder.


APPLICATION PROCEDURES:

Submit cover letter and resume to info@lbschoolpower.com with subject heading: Project Coordinator – (your last name). Cover letter should address your background and experience in relation to the expectations stated in the above job description. It would be helpful to acknowledge that you are aware this is a 15-20 hour/week position providing key support for our team, including data entry.
 Resumes submitted without a cover letter will not be considered. No phone inquiries, please. 
SchoolPower is an Equal Opportunity Employer.